Move or Copy Outlook 2007 settings to new PC

I just installed Windows 7 on a new PC, sent my Acer Laptop for repair and of course forgot to copy my macros in Outlook. This is not the first time I do this and I always forget something… so here is my todo list when moving Outlook 2007:

1) Move Outlook data files (pst files, anything in the ost file I download again from Exchange server)

2) Move Outlook 2007 signatures

3) Move Outlook 2007 accounts – there is for some reason no easy way of doing this since the 2007 version 🙁

4) Move Outlook 2007 macros

Click here for a page that shows you the file locations for most Outlook 2007 files

Copy Outlook Signatures

I just got a new laptop running Vista so I wanted to backup and transfer all my Outlook signatures from my old XP laptop. Both are running Outlook 2007.

Outlook 2007 Signature file locations in Windows Vista and XP:

(usually C:\Users\\AppData\Roaming\Microsoft\Signatures)

%USERPROFILE%\Application Data\Microsoft\Signatures
(C:\Documents and Settings\\Application Data\Microsoft\Signatures)

From that directory, just copy everything to your new computer.

I also wanted to transfer my POP3 account settings, but as of Outlook 2007 you can no longer do that 🙁 Don’t ask me why Microsoft decided to remove this feature. There seems to be various workarounds and 3rd party tools but I chose to just enter my 10 POP3 accounts all over again.

Office 2003 menu in Office 2007 ribbon?

I know Microsoft says that the new Office 2007 ribbon is more productive than the old menus. I for one don’t buy it, I still spend way too much time in Word or Excel 2007 trying how to figure out how to do the simplest thing that I’ve always known how to do in previous versions…

I have yet to find the function where you turn on the old Office 2003 menus in Office 2007 but I have finally found the next best thing – the reference that maps Office 2003 menu commands to the Office 2007 ribbon!

Excel 2003 to 2007 version here and Word 2003 to 2007 version here

Bookmarked, blogged and to be used many times!

Things I can and cannot get to work in Vista and Office 2007

I just upgraded my laptop running XP to Office 2007 and I’ve also started using my new desktop computer running Vista and Office 2007.

These are a few things that have bugged me and how I made them work (or not):

1) I could no longer run my macros in Outlook 2007.
Whenever I went in to Tools – Macro – Macros, selected my macro and hit run I would end up in the Visual Basic editor with an error message saying “The macros in this project are disabled. Please refer to the online help or documentation of the host application to determine how to enable macros.”
I went in to Tools – Macro – Macro Security and first changed from the default “Warnings for signed macros; all unsigned macros are disabled” to “Warnings for all macros” and finally to “No security check for macros” but I still could not get the macros to run.
In spite of a lot of Googling I found nothing. Then I realized I hadn’t tried trick no 1 in the book: Restart Outlook. And of course that was the solution. 😉
(Note to Microsoft: Please add a “Outlook needs to be restarted” message. Note to myself: Don’t be so stupid next time around)

A good thing in Outlook 2007 is that I no longer get the “A program is trying to access e-mail addresses you have stored in Outlook. Do you want to allow this? … Allow for x minutes”. I assume they have gotten rid of this annoying message and replaced with some security feature that does not require user intervention.

2) Desktop Search 3.0 had my hard drive indicator constantly lit up for 24 hours
After installing Office 2007 on my laptop I activated the built-in search functionality which requires me to download and install Windiows Desktop Search (WDS) 3.0.
After installing WDS my hard drive starts working overtime with the hard disk indicator constantly lit. Needless to say working with any programs is very slow or does not work at all.
I Googled the processes searchindexer.exe and searchprotocol.exe and get the advice to shut down the Windows Search service but it restarts after awhile. After trying various things I figure that maybe it just needs to finish indexing and almost 24 hours later the hard drive indiciator finally goes blank and my 85000+ documents (according to the WDS Indexing status window) are indexed.

So the problem was that 1) the indexing is slow, and 2) it takes up too much resources when you’re using the computer (in my case a Celeron laptop running XP with 1.5GB memory).

As I remember it, WDS 2 it only ran when you were not using the computer at all. WDS 3 runs all the time even though the Indexing status window says “Indexing speed is reduced while you use your computer”. There really should be more settings when you want WDS to run.

Big plus for WDS 3 though: It works! 🙂 At least this far. WDS 2 did not (see previous posts).

3) I cannot Copy and Paste files to/from Remote Desktop (RDC) when I’m running Vista
Copy and Paste of text works fine. My remote server is running Windows 2003. My guess is this has to do with some new fancy security setting in Vista but I have not yet found a solution. Any tips are greatly appreciated.
[Update: I got it working, and I think this is actually the way it works in XP too: You need to share a drive to make drag/drop or copy/paste of files work. When you start Remote Desktop, before you connect, click Options – Local Resources – More and then check Drives.]